What The Event Industry Wants You To Know Discussion 1: DJs

I’m so excited to present a ten-part series giving you the inside scoop on what we event pros want you to know when planning your wedding or event. It’s super important for my readers and hopefully, potential clients, to understand what goes on while we are in the midst of planning your event. Knowing these essentials will help you make better decisions when it comes to hiring the right vendor for your occasion.

For the first part of the series, I had to start with what I consider to be the heartBEAT of the events industry. Our DJs, being one part of what I call the “Holy Trinity” are, oddly enough, thought about last when clients begin their planning process. No lie folks, that needs to change because these are the pros get the party started and keep it lit all night! 

So, let’s dig in the crates with some of the hottest DJs in the industry and see what they have to say.

DJ Labonita

Photo Credit: DJ Labonita

As the Queen Latifah song says, “Oooh ladies first, ladies first!” that’s exactly how I’m starting this blog post! I can only describe DJ Labonita as a pistol… strong, solid, and powerful on the 1’s and 2’s! I first met Labonita at a wedding we were working that happened to be postponed from its original date due to the pandemic. I was asked to take over for a coordinator that didn’t feel quite comfortable jumping back to weddings at the moment. I can say it was a blessing in disguise because I made a new friend and event connection. I asked her what she wants people to know when looking to hire the best DJ for your event or wedding. She says “Preparation is key to make everyone, including the DJ, comfortable. Communication is also key to create the best environment.” I asked her what type of communication does she feel DJs need to have a great night? How do you as a DJ best prepare for a client’s event? “Call me, let’s talk for 20 minutes, so you can explain what [music] you like, and I can ask you questions. Give me the tools and details necessary to do my job the best I can, then we’re good to go!” DJ Labonita, with her Latin roots, has an edge when it comes to music selection. Knowing the different styles of Latin music, because of her background, definitely, helps her create mixes distinct to her brand. “Being a multi-genre DJ helps a lot!” I wanted to know if she had any pet peeves while working in the booth. “Please don’t talk to your DJs while we are working. ‘Hey what’s up?’ is cool, but not a long conversation. Please acknowledge us if we’ve done a good job for you. Say thanks, shout us out, even tip if you want! Lastly, please don’t request a song when I’m in the first ten minutes of my set. I may end up playing the song you want. Just let me work!” Realizing that song requests are going to happen, she has even implemented a way to play songs that guests at particular events want to hear. “I got a notebook and a pen, and I put it in an area close by where people can write their song requests down. Everyone is happy!” I asked her how she navigates in a mostly male-dominated profession. Her answer blew me away! “As a woman DJ, I want to know if you are you hiring me for my skills or my brand? Women in this industry are coming up and are working stronger and harder than ever. We are more prepared than men can ever be, and we are taking over!” I finished up by asking her to give my readers some advice She says “Trust who booked your DJ! Having an event planner is very important for communication, and connects us with other personnel to create the right atmosphere.”  I couldn’t agree with her more!

DJ Nutty The Champ

Photo Credit: DJ Nutty

I’ve probably worked with DJ Nutty the most out of all the DJs I know. I even hired him to DJ my own wedding, and that should tell you everything about how I feel when it comes to his skills and professionalism. So, of course, I had to get his perspective on what he wants future clients to know. “Research is important! DJs need to be able to connect with the people. Be sure to look at the resumes and reviews of the DJ you’re looking to hire.” Similarly to his colleagues, he also believes in communication. “Be committed to filling out the paperwork, like music request forms, your DJ needs you to complete before your event.” These types of forms are necessary for the DJ to know what to play and when, and acts as cues to help the night run smoothly. I asked him what he believes some new DJs may underestimate when breaking into this industry. “Some new DJs can mix but struggle with crowd connection. At any given event, you could have one hundred to two hundred people in front of you expecting YOU to make sure they have a good time! Only experience can teach you how to do both.”  Experience is super important when deciding what DJ to hire. Do they feel comfortable making announcements, can they ad-lib with a crowd? I happen to know that DJ Nutty is the king of engaging with the clients and guests alike on the dance floor. I also asked him what his major pet peeves are while working at an event. “The requests. Be respectful to the DJ doing the job.” This seems to be a consistent answer with all my DJs I’ve worked with and interviewed for this topic. I think the main issue is when song requests are made, guests are under the impression that it’s comparable to calling into a radio station. Guests, by no fault of their own, are expecting to hear the requested song right at that moment. Take note that DJs work long hours putting together playlists based on what the client who hired them listed to hear. The requested song may not fit into the particular mix the DJ is playing at that moment. Remember this before you walk up to make your song request.

DJ 6Five

Photo Credit: DJ 6Five

A DJ whose skill set is as large as his stature, DJ 6Five has been a staple in the Atlanta events industry. I love working with DJ 6Five because no matter who you are he treats you with family-style respect. I continued the conversation about what he feels is paramount in the events industry as a DJ. Again, communication is a strong theme throughout this blog. “Feedback is very important, not just for reputation but to better serve your customer. May it be a DM, shoutout, text message, or professional review, we all need it.” I switched up the tone a bit to talk about the worldwide pandemic that has slowed down our industry. I wanted to get his take on how we pros and clients alike should move during this time. “If you know you are going to a wedding or an important event, stay home for a few weeks to make sure you’re not around people who could have contracted the virus. Be honest about your health conditions to hired event pro’s so this pandemic does not affect more people than necessary.” I asked him what are some other tips you can give to our readers that are looking to hire a DJ in the future. “Always use your best judgment when looking for a DJ.” If you’re not feeling the vibe walk away, and look for someone excited about working with you. He follows up with “Book your DJ at least a year in advance!” DJs work a myriad of events monthly, and to ensure you get who you want to move the crowd, lock them in once your venue is set. As the blog has run, I had to get his pet peeves while DJing at events. “When people ask me if I have a phone charger or want to charge their phone from my equipment.” People…I love you but please stop treating our DJs like they are Best Buy, LOL. They are there to entertain and keep the crowd lit, so charge your phones before heading out to a venue. Another pet peeve of his has to do with another industry group. “Photographers, don’t get group shots on the dance floor and kill the energy during a set. Let me rock, and when the music takes a break get the group shots at that time.” It’s all about timing, and with certain events, they are working with a limited number of hours to do their job to it’s fullest. 

DJ Yotr

Photo Credit: DJ Yotr

Rounding out the list is a new DJ I had the pleasure of working with this year, literally a day before the shutdown! DJ Yotr has an amazing ear for music, and I wanted to wrap up this conversation with his thoughts on hiring the right fit. I asked him what is the best way to get in touch with a DJ people may want to hire for an event. “Social media and business email is the best way to contact the DJ of your choice, as I am always checking my emails for inquiries.” I wanted to know what’s one thing readers and future clients would be shocked to know about DJs “We are walking encyclopedias for every music reference you can think of.” Which to me is a major understatement. DJs have to not only know the genre, but BPMs (beats per minute), remixes, and more. Trust, you name it they have to know it! Following up on my questions with the previously mentioned DJs, I asked him to explain how communication helps him provide the best service for his clients? “There is no excuse why we can’t communicate today. DJs can video conference (Zoom, FaceTime, etc.) each client to get to know what they want” I definitely agree, as we have all had to pivot to meet our client’s needs while planning future events. Quarantine has most certainly made us much more aware of technology, and the best ways to use it effectively. I asked him to shell out some advice that could potentially help clients reading this blog. His tip for future clients is as simple as this “ My advice, for brides especially, don’t panic! Trust your DJ. You’ve given us the song list, we have the planner’s timeline, we’ve got this.” He continues with “Ask your DJ to attend the rehearsal, so we have a better idea of what to play when to play it, and how long (i.e. the processional and recessional). We can play the music to time it right as you’re running through the rehearsal.” I thought that was a wonderful tip, as most DJs don’t make the rehearsal and this could make the ceremony portion of the wedding run much smoother. Finally, I needed to hear his pet peeves and he gave me one that echoed what the other DJs stated, but he elaborated more on why it’s an issue. “It’s not so much that people request, but it’s the awkward song request that is completely outside of the wheelhouse I’m playing. For example, I could be playing a set of 100 BPM songs in a specific genre like T.I., Ying Yang Twins, so forth (early 2000’s) and someone will want to hear ‘Bump and Grind’ style music that totally kills the vibe. I can’t do that right away, but I don’t want to come off as a jerk. So I play it when I finish the set.” I couldn’t do anything but laugh. I want my readers to know how to read the room when it comes to music requests. This way you are guaranteed the best entertainment experience!

Wow, what an amazing way to kick off the first discussion for this ten-part series! I want to thank these wonderful DJs for taking the time to speak with me and sharing their experiences. Knowing what they need from me as a planner, helps me to better convey what you should do when looking to hire a DJ. As readers, take advantage of tips from these pros because they may help you decide who and when to hire the best fit for your wedding or special event. At the end of the day, The most important key to every event is you, your family, and friends celebrating alongside you. Yes we have had to make some changes, and we are learning how to live in this new world but one thing that never will change is the want for a good time. Please give these DJs a follow on their social media accounts linked above, and see where they are spinning from week to week. If you like what you’ve read, please give us a like and share this blog on your socials, and follow us on our socials as well! If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation.

Until next time!

Keep it Chic,
XOXO
Amaris T.

The Bridesmaid Mambo: A Wedding Party Guide

I want to start this blog with a personal situation of my own. While I was planning my wedding, I fired one of my bridesmaids. While the facts of what compelled me to make that decision won’t be disclosed, I will let you know that I am not the first bride that has had to do it. Sometimes it’s the best option for the bride to keep her sanity. My job as a planner, from time to time, is to help both brides and their lovely line of ladies (and grooms and groomsmen too…we are all inclusive here *wink*) preserve friendships and have fun times while in the wedding planning process. The title of this post really speaks volumes to the actions that must be taken during this time, because it is a dance. These can be very stressful times for a newly engaged couple, and there is a right and wrong way to convey feelings about the day to day wedding activities. 

Let’s talk about how to be the best Brides and Wedding Party during your wedding planning process!

For The Maid/Matron of Honor

Photo Credit: jacoblund / Getty Images

M.O.H.’s, make sure you take the helm the moment you are handed this title! As the second in command, it is your job to ensure a stress free environment for the bride. Set a meeting with all the bridesmaids to let them know the coming events and take ideas at that time. Have the bridesmaids come to you with issues before going to the Bride-to-be, it will say so much time and frustration. Who knows, you may have the solution to the problem yourself and the bride never even has to know. Be that sounding board that the bride needs to feel comfortable about decisions she needs to make. Some things you may need to be in charge of:

• Creating the bridesmaid social media page

• Organizing the Bridal Shower/Bachelorette Party

• Helping solidify the bridesmaid dresses and schedule alterations

• Helping with the RSVPs and registry

For The Bridal Party

Photo Credit: Emma Bauso

Hard truth time: THIS DAY IS NOT ABOUT YOU. Period. Ok…now that I got that out of the way, let’s chat. I know that we all have our personal preferences such as what colors look awesome with our skin tone, or if we lack the capability to walk well in heels. When we sign up to be a bridesmaid, we put what we want aside to show full support to the Bride-to-be. What we like may not be something that works well with her vision of the day. This doesn’t mean that your opinions aren’t important, however they may not be requested at that time. Be prepared to pay for your dress, shoes, and jewelry. If you know the financial obligation may be too much, don’t be afraid to say something. It’s best to let the bride know upfront what you can and can not do to be apart of her day, and I guarantee you she will thank you for it. Don’t criticize every little thing, don’t complain about having to wear your hair in an up-do. It’s a real honor to be asked to be a bridesmaid because you are a person the bride holds in high regard. Although some of the requests may be a bit outlandish it’s literally only for one day, so pull up your spanks and be there for your girl! 

For The Bride

Photo Credit: Kayla Renee

I, if not more than anyone, understand how much stress you and your fiancé are going to go through when planning your very special day. With that being said, please place stress where it belongs and don’t take it out on your bridesmaids. Go to the gym, and workout the aggravation. If they are your real friends (they should be if you’re selecting them to stand up with you) they will turn the world counterclockwise to make sure you have what you need to be happy. Remember, they are there to support you and not be a slave to every insane request you may have. Give your bridesmaids options, don’t take away their voice completely, and give them a chance to have a bit of fun too. An example of this is letting the ladies as a collective pick out their dresses. It takes stress off of you and they work together to make sure they all look stunning for your wedding. If you do have a request that you’d like them to follow, let them know why. You may have a sentimental reason for the request, and if you communicate to the ladies properly you’ll reduce the chances of an impending issue. Some other ways you can incorporate the bridal party to assist with planning are:

• Give each one a job. The bridesmaid with the biggest foot, have her find the shoes. One of your girls in the group a foodie? Have her select an awesome catering company for the rehearsal dinner or restaurant for an outing. 

• Have one of the ladies help make calls, or assist confirming appointments.

• If you like to D.I.Y. or you have a bridesmaid thats crafty, have them help you create your wedding favors or gifts for the wedding party (per my last blog).

To sum this up, a wedding, no matter what your role is a wonderful thing to be apart of. As a bridesmaid, the memories of how you were integral in prepping the bride and groom get down the aisle will be cherished for a lifetime. Be present in the moment as a bridesmaid, and understand the day is bigger than you. At the end of the day it’s about two people expressing their love for one another. Brides, be thankful for the women (and gents) that are in your corner and feel blessed to have a crew that has your back. Don’t take true friendships for granted, however don't allow stress and strife to enter from anyone who you truly feel may not be with you for the best intentions. Honestly, they won’t be hard to spot, and you’ll know the right thing to do when it’s time. I don’t want this blog entry to come off as negative, but I do want this to serve as more of a reality check. We are all different people with different personalities, and during these times we need to be cognizant of the goal. If everyone puts the beautiful couple in the forefront, it will be an even more beautiful experience.

If you like what you’ve read, give us a like, and share this blog on your socials. If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation. 

Until next time!

Keep it Chic,

XOXO

Amaris T.

JUST SAVE IT! Savvy Spending For Your Wedding

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Every day I receive questions from couples about items they think they need for their wedding day. A lot of them are really great and creative ideas…some not so much. I am dedicating this blog to you good folks who might be overthinking these things a bit. I want you to know that all of these things aren’t necessary to make your wedding day beautiful. Savvy spending is super important to planning, and knowing the correct items to spend your hard-earned dollars on could keep you out of the red.

Let’s go over what NOT to buy for your wedding day.

Super Large Wedding Cakes

Photo Credit: Pintrest.com

Cake…my arch-nemesis. I have a love/super hate relationship for over the top wedding cake. I guess you can say it makes me biased, but I would not be doing my due diligence as a planner if I didn’t talk about cake. Don’t get me wrong, I love cake, but huge wedding cakes are a wasteful option for a couple to spend money on, especially if you have a smaller guest count. Think about it folks, we have cocktail hour with appetizers, then a reception with at least 3 courses, then regular beverages. Trust me, half of your guests won’t want to eat dessert after all that. So, you have this big ol’ cake that looks amazing during the reception, and whatever isn't eaten has to be tossed out. Don’t get me started on saving the top layer for your one year anniversary, it never comes out tasting as good. LOL. If you’re not leaving for your honeymoon right away Save the top layer for after dinner the next night because I can assure you you won’t even have a chance to eat it during the reception!. I recommend having a 6-8 inch cake to cut for the reception, and then do an assortment of cupcakes for your guests to take home. I personally love the idea of getting some small boxes from the baker or from Amazon.com for your guests to transport their dessert in. That’s less cake you have to worry about getting trashed and your guests will love it.

Expensive Save the Dates

Photo Credit: Brides.com

Save the Dates are a great way to let your guests know to do just that, SAVE THE DATE! With that being said, don’t believe that you have to take super dramatic engagement photos to have displayed on an informal invite. If you have the time and cash to do it, rock on! A super cute and simple Save the Date is also just fine to use to alert people of the incoming wedding invite. I always recommend that you send the save the dates out after you book your venue. I would spend the extra on making that Save the Date magnetized. That way, people can take them out of the envelope and BAM right on the fridge so they don’t get lost. I don't know where anyone else places their Save the Dates, LOL, but all of mine go right to the one place that I and the hubs go to equally…the kitchen!

Invitations With Multiple Inserts

Photo Credit: Wedding Invitation

With the growing popularity of the wedding website, long gone are the days for the need of an RSVP card, the meal selection card, and so forth. Save the extra stamp and money on the extra paper inserts, and send the invite with info on how to get to your wedding website online. Apps like Zola, and Wedding Wire are free and easy to use. You can easily track your RSVPs, add your registry, post info about hotel stays, and any other information you need to get to your guests with ease. You can even send web links o your family and friends in case they lose their invite. It’s just a more efficient way to get everyone together.

Guest Personalized Favors

Photo Credit: personalizationmall.com

I love a cute wedding favor, but Thomas, Angela, William, and any of your other guests don’t need a wedding favor with their name on it. You can keep favors low cost and personalized with you and your fiancé’s name and wedding date. Popular favors gifted at weddings are stemless glassware, candles, or candy tins. I think it’s totally appropriate for you to have something personalized as a gift for the bridesmaids and groomsmen to say thanks for being there for you, but beyond that, it’s not necessary for everyone to have them.

Programs

Photo Credit: Ann's Bridal Bargains

One of the biggest waste of paper EVER! I can not begin to tell you how many programs I have picked up off the reception floor. Let’s just say if I had a dollar for each one I collected, I’d have a couple thousand dollars. Although programs are nice, people honestly don’t read them or care as much about them to carry them around. Remember, info like this can always be posted on the wedding website you’ll create to share info with your guests. The best thing about the site is you’re not limited on space, and you can create as many pages as you want to make sure your guests know all the details for your nuptials. 

I hope I was able to set your mind at ease about items you don’t need for your wedding day. Now, as I usually say, these tips aren’t for everyone. Your wedding may require a program or invitation suite and that’s totally fine. As a planner, I am here to reassure you should you be a budget-conscious bride or groom its ok to cut corners in these areas to save cash. It’s your day, personalize it to the way you want it. If you like what you’ve read, give us a like, and share this blog on your socials. If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation.

Until next time!

Keep it Chic,

XOXO

Amaris T.

Where’s The Beef? Plated/Seated vs. Buffet Battle

If you read the last installment of The Weekly Chic, it was all about reception seating arrangements. Part of the discussion was explaining how seating guests properly would help inform the caterer to know who has what meal. As a response, I received a few questions from readers asking “Well, what if I don't have a plated/seated meal?” and “What’s better, buffet or plated, and why?” So, I got on the phone and called my new friend Chef Lola Daniels, owner of The Colour of Love. Chef Lola’s slogan, “Unpretentious Food. Unique Perspective!” definitely shines through when she talks with me about how to end the age-old debate and determine what might be the best option for you when it comes to your reception service. 

The Chef’s Preference

We started off the conversation with the most asked question from the readers. As a Chef, what does Lola prefer when it comes to reception catering? She prefers the seated/plated option hands down. “It gives me a chance as a chef to be creative, and put art in front of a guest.” It’s also much easier logistically to serve guests because there is much less commotion and movement. Another plus is a much more recent concern due to CoVid. You don’t have to worry about dinnerware being touched by others, or being in a line close behind 10 other people.  

When it comes to wedding planning, Chef Lola wants brides and grooms to consider their budget timeline, and understand why placing catering at the top is so important when considering costs. “Brides and grooms always place food at the bottom of the planning list. It’s going to be a long day and people gotta eat, you know!” This was super odd for me to hear, however, I imagine that she gets a ton of clients that come to her on their own without a planner. So, my wonderful readers, I want you to picture a triangle. On each corner see these words: Venue, Catering, Entertainment. This is what I call the “Holy Trinity of Events”, and these options should definitely be locked down first. Remember them for every style event, and even if I am not with you, you’ve got the main 3 things people remember about amazing events and weddings out of the way.

Photo Credit: Lola Daniels/The Colour of Love

Budgeting Matters

Although Chef Lola prefers seated/plated, she sees absolutely nothing wrong with doing a beautiful buffet. It is definitely a budget conscientious option to consider, and it gives your guests several selections to choose from. “Everything doesn’t have to be Filet Mignon. Don’t be afraid to downscale, because even simple foods can have an elegant touch.”  Some examples she presented were what she calls her “Backyard BBQ favorites, stepped up a notch”. Serve meatballs at cocktail hour, but instead of plain old ground beef, substitute the protein for succulent ground lamb. Mac and Cheese is always a hit but instead of using cheddar, opt to make it with gruyere or even add lobster. “These can be made at large quantities, and everyone loves them!”

Photo Credit: Lola Daniels/The Colour of Love

The Pros and Cons of Each Style

There are a few other points Chef Lola wants you to think about when deciding how you will feed your guest at your wedding reception. 

Pros of Seated/Plated Dining:

• Specialty requests like Vegan/Vegetarian options for a small select group of people can be made for less because items for these meals won’t need to be bought in bulk. 

• Seated/Plated gives a more luxurious look and feel for your reception. It’s a VIBE!

Cons of Seated/Plated Dining:

• It is more costly due to the staff needed to handle the higher guest counts.

• Creating some plates can be taxing, as some catering choices may not look the same or as nice as others.

Pros of Buffet Dining:

• It’s easier to budget because catering will buy in bulk, and that results in lower costs. It also cuts prep time.

• The display table can also be designed to match the theme/decor.

Cons of Buffet Dining:

• Food temps can vary due to the steam in chafing dishes. Food can become overcooked or become cold faster because of the consistent lifting of lids.

• Waste becomes much more likely because of the amount of food left over. If your guest count drops because of no-shows, then that food is not going to be consumed.

The Heavy Hors d'oeuvres Debacle

Photo Credit: Lola Daniels/The Colour of Love

It is a common misconception that serving heavy hors d’oeuvres rather than a full meal at your wedding reception is cheaper in cost. A lot of people think that if you have smaller/tiny food options, you’ll have a lower price. This could not be farther from the truth and could cost you more money than serving a typical dinner in the long run. Nobody I know only gets a few chicken wings and mini bruschetta, and only decides to make one trip to the buffet table…NOBODY! Chef Lola couldn’t agree more! “These are typically stackable, one bite options designed to be easy to eat while moving. The more you move [dance] and drink, the more you will want, and that could become costly. Her rule of thumb is this: “If your wedding/event has over 50 guests, is longer than 2 hours, and has a dance floor, just don’t do it!” 

What to Avoid

I asked Chef Lola what should our readers watch out for when searching for the right caterer. The first thing she says is “Watch out for the ‘name-dropping’ catering companies. Just because they may know and worked with a celebrity or two, doesn’t mean they know food. I don’t care if the Dalai Lama had it, it’s still nasty!”. Make sure you have a tasting and know what that particular chef specializes in. They should work with your palette, and play with the flavors you love. It’s your day!

The next thing she says to watch out for is the decor up-sale tactics. “I don’t do table decor, I leave it to the planner or decor team to design the tablescapes. Caterers should only focus on the tableware and the food.” Chef Lola typically outsources design with planner partnerships she’s developed over time. The less she has to think about how the table looks, the more time she has to concentrate on amazing flavors for her clients.  

Photo Credit: Lola Daniels/The Colour of Love

To wrap up, I am so excited to share that Chef Lola has just launched a Featured Chef Series! Each week, 12 guests will be invited to take part in a delicious, curated event hosted by a private chef. The featured chef of the evening will select a piece of art, and present 6 stellar courses inspired by that specific piece. Each guest can bid on the art, and all proceeds go toward the LGBT Marriage Club, a nonprofit dedicated to support LGBTQIA+ marriages. 

I would like to thank Chef Lola Daniels for joining me on this blog topic because I want all of you to make the best decisions for the best event experiences. I definitely learned a lot about catering, and I got rather hungry talking about all the amazing food! To learn more about Chef Lola and The Colour of Love, follow them on IG @thecolouroflove_atl and on Facebook @TheColourOfLoveATL. If you like what you’ve read, give us a like, and share this blog on your socials. If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation.

Until next time!

Keep it Chic,

XOXO

Amaris T.

Have A Seat: A Guide To Seating Your Wedding Guests

I was with my clients last Monday night helping them sort out the seating chart for their upcoming wedding this weekend. As I was jotting down what cousin would go to which table during the reception, I thought to myself that this would be a great topic to write about! Seating tips for my readers who might be getting ready to do the same task.

Let’s take a look at my tips on wedding seating.

The A, B, C’s To The Seating Chart

It’s really as simple as A, B, C! This scale never fails, and it is the perfect way to get everyone seated without pulling your hair out. As you can see, I  have color-coded the tables for you to see exactly what I mean. When I work with a client, I go to my local print shop and blow up the floorplan to jot notes on. Try it for yourself! 

A = ALL the people in your wedding party

This section is designated for Bridesmaids, Groomsmen, Parents, Grandparents, and all the other important players on your wedding day. A good way to think of it is anyone who is at your rehearsal will be in this section.

B = Best of the friend group and close family 

This section is designated for family and close friends but were not involved in the wedding. They have a great vantage point in that area.

C = Coworkers (or those Cousins that don’t act right, LOL)

Now, as I said in a blog prior unless you have a small office, I don’t really like inviting coworkers. When I did the 9-5, I worked in a super small team of 4 (including myself). To be frank, looking back I wish I didn't invite 1 of the 3 that came. My though process was it would be too much drama NOT to invite the other coworker. If you only want to invite a few of your work folks, make sure you do it on the low. Ask the friend group at work out for happy hour, and hand them the invites there at the bar. Remind them that they are the chosen ones, and request that they don't talk about the wedding around the water cooler.

Different Ways To Seat Your Guests

There are three popular ways to let your guests know exactly where they will be sitting at your reception. While they are the most popular, they are not the end-all, be-all. There are so many creative ways to show folks where to park it, as long as you have something available for your guests to navigate the tables you’re good to go!

Seating Chart Sign

Photo/Design Credit: Woodland Custom Design

This is a large sign strategically placed near the reception area. It is usually grouped by table number, and the guest names are listed below each number. I’ve seen some super creative ways to make these large charts. The most common is on thick foam board from a print shop or store. Some others use mirrors, acrylic, old doors, windows…you name it! 

Pro: You only need one print (should you decide to use a print shop or etsy), and you save paper.

Con: It can cause some serious “bottlenecking” and you’ll have a crowd of people around the sign trying to see where they go.

place Cards 

Photo Credit: Simply Chic Soirées

Design Credit: Sweet Luxury Events

These are seating cards with the guest’s name placed at each place setting. It can be combined with the use of the seating chart sign. Options of this is a simple tent card or go super fancy, and have the names of your guest scribed in acrylic. 

Pro: This is great if you are having a seated/plated meal. It’s a much more detailed way to inform the catering staff who had salmon, steak, or a vegan meal.

Con: You could have a lot of folks walking around looking for their name, instead of just taking a seat at the designated table. It can cause a bit of a delay for the reception.

Escort Cards

Photo Credit: Fat Cat Paperie

Hands down my favorite option, as the escort cards are placed near the entrance of the venue. When your guests arrive, they take the card, and well before the reception starts they already know where they are seated. Should you have the seated/plated option rather than a buffet, you can have their meal of choice printed on the opposite side so they are assured to have the correct meal. (Plus you’ll absolutely know who hasn’t arrived prior to the reception, and if applicable, potentially take that food home.)

Pro: Easy seating as long as you have the table numbers clearly displayed

Con: Buying the paper, or going to the local print shop to make the cards. That’s the only con I have *shrug*…hence my fave!

Plus One Or Just One

Photo Credit: Martha Stewart

This is always a tough conversation with my clients. To allow guests to bring a plus one or to kill the option altogether. I have never been an advocate for the latter, but this can and will affect your seating in a major way. Personally, I know more people who are in a couple than not. So how do we brighten the grey area? In my opinion, here’s the best way:

Anyone married, engaged, or in a serious relationship may be allowed to bring a plus one. Anyone else must come unaccompanied. 

Is this an idea I like, to be honest, no. I’m a super social person but some people are not, and some may not be too good at getting to know new people. There’s also a safety factor we have to think about. As an Army veteran, I do believe there is safety in numbers, and I like the “buddy system”. These are just MY reasons, and while I’m not a fan, that doesn’t mean these are good reasons to double your catering budget. You have to do what is best for your wedding day, and only you and your fiancé should be the one to decide how you will accept the RSVPs. No matter what, my golden rule: Once a guest RSVPs, or the deadline hits NO “PLUS” CHANGES. As a guest, you should definitely let the couple know if you or your plus one are not going to be able to attend in the most time possible.

Caveat here:

OK…so at my wedding I did not have a seating chart, however, my Husband and only I had two large groups and that’s about it. Our families, and our combined military family, with a sprinkling of friends. We all knew who was coming, and we had plenty of seating. It worked out fine for us, but I never would recommend that to one of my clients especially if you are working on a smaller budget or have a small venue with limited seating. 

I hope I gave you seating tips that will help get your guests in the best seat for your wedding day. Remember, this is just a guide to help you decide what seating method works perfectly for you. FYI, don’t freak out if people swap seats during the reception. It will happen, it’s not a big deal…breathe…repeat…it’s not a big deal. Good Job!

Until next time!

Keep It Chic

XOXO,

Amaris T.

Swoon-worthy Local Honeymoon Getaways

You’ve planned a romantic honeymoon getaway for after your wedding, The tickets were booked and the room reserved. The champagne would be cold and the nights would be HOT! Looking forward to the tropical paradise was the cherry on top of your big day plans. Then…CoVid hits. The reservation portal was closed and the tickets canceled. I know, It sucks, but don’t fret my pet because I am here to give you a light at the end of the tunnel. I have compiled a list of beautiful and romantic getaways that are just miles away from your front door.

Let’s check out these spectacular local(ish) honeymoon getaways!

Beautiful Beaches (Perfect for Late Spring and Summer)

Daufuskie Island, SC

Photo Credit: Islandpacket.com

Full of beauty and the charm of the Gullah/Geechee culture, Daufuskie Island is just miles from the coast of South Carolina. The Island, while it only has an approximate surface area of 8 square miles, is big on its historic mark on the world. The island is actually on the National Registry for Historic Places due to the Gullah culture and Civil war history. Daufuskie is split into 5 parts: Haig Point Club and Melrose Resort are the private, members-only side of the island. Bloody Point is semi-private, and following up we have Oak Ridge and the Historic District. It’s a quick ferry ride from the shoreline and with sparkling beaches, relaxing spas, and amazing nightlife it’s sure to amaze your senses.

Hilton Head Island, NC

Photo Credit: marriott.com

It's called “America’s Favorite Island” for a reason. I remember coming to Hilton Head as a teen with my family on a mini-vacation. Seeing all the happy couples riding bikes on the beach made me want to get a bike too! I learned later that was not what they were smiling about LOL. It was so relaxing, and as a teen, if I had a good time doing nothing but chilling on a beach with the ‘rents it has to be an outstanding place. Hilton Head Island is more upscale than your average beach location. One of the most popular hotels on the island is The Westin Hilton Head Island Resort and Spa. Nestled right on the white sandy shoreline, enjoy spacious rooms, private beaches, and 4 on-site restaurants. Not to mention, guest access to Port Royal Golf and Racquet club for those who like to play. Yes, luxury at it's finest!

Majestic Mountains (Perfect for Late Fall and Winter)

The Smokey Mountains, TN

Photo Credit: tnvacation.com

Imagine this. Snow-covered mountain views, a log cabin with a cozy fire crackling, and some spiked apple cider with your love. This is totally doable, and less than 3 hours away in Gatlinburg, Tennessee. The Great Smokey Mountains can be as secluded as you want it to be, or as lit as the city is a short drive from most of the rental cabins in the area. The hubs and I went with a big group of friends just after we were married and had a blast. Enjoy the quaint country stores, hiking to some stunning waterfalls, and of course, and finish of the day with a dip in a hot tub in the evening as most of the mountain cabins have them. It’s another great way to warm up at night. 

Highlands, NC

Photo Credit: The Seasons in Highland

Also known as the “Aspen of the South”, this little luxury town is only 2 hours north of Atlanta. Southern Living Magazine has Highlands listed as one of its Top 5 Small Town Getaways and I could not agree more. It’s the ultimate mountain experience, surrounded by the Nantahala National Forest at an elevation of 4118 feet, so the views have got to be breathtaking! Enjoy some retail therapy in town, trail hiking, and top-rated fine dining. I’ve never been, but researching has definitely got me thinking to visit soon. 

Year-Round Romance

Savannah, GA

Photo Credit: Explore Savannah

My absolute favorite place to go at any time! It’s my Husband’s birthplace, and we visit at least 4 to 5 times a year. The Historic District has homes dating back to pre-civil war, and it was the only major city in Georgia that Gen. Sherman didn’t burn on his march through the south. With its moss-covered trees lining surface streets and cobblestone roads on River Street, Savannah is a sight to be seen and it’s just 3 hours southeast from Atlanta. What we like to do on our trips down is head to Tybee Island Beach during the day to lay out and relax, and at night hit up the local restaurants and bars in Ellis Square. You have the best of both worlds in one area. I love it!

Chattanooga, TN

Photo Credit: The Best Chattanooga Nightlife

A surprise of a good time was had in Chatt-town! It was our first wedding anniversary, and we had just completed the first of many stages of our home renovation. Homeowners will definitely understand. We decided to take a local trip and save money, to celebrate. I can’t begin to tell you how much I was blown away by the great time we had…but that’s the point of this blog, so I will do my best. We stayed at the Read Hotel, which is a Historic Hotel located in the heart of the city. The hotel’s charm was over the top, it even had a relic in the lobby. A phone booth with an old school rotary phone (20 Somethings and under would DIE! LOL)! We ate at some amazing restaurants and bar hopped in the city all night. In the morning, we drove through the mountains and looked at the spacious private homes in the area that overlooked the Tennessee River. It was so wonderful with the backdrop of changing leaves. If you have a day, I urge you to check it out and see for yourself. It’s only an hour northwest of Atlanta!

Photo Credit: Pic of the Hubs by Amaris Taylor

OK, so now you have my “can’t lose” list for local romantic getaways! If you live near or around Atlanta there’s no need to fly to any of these places, just gas up the car and pack a bag. This is only a short, condensed list meant to pique your interests about what’s nearby. Take time and look around the net, you never know what wonderful locations await right outside the city. At the end of the day, it’s about you and your spouse that’s all that matters. If you like what you’ve read, give us a like and share this blog on your socials. If you’re getting married or have an event you need to have planned, be sure to contact us today for a free consultation.

Until next time!

Keep it Chic,

XOXO

Amaris T.