What The Event Industry Wants You To Know Discussion 1: DJs

I’m so excited to present a ten-part series giving you the inside scoop on what we event pros want you to know when planning your wedding or event. It’s super important for my readers and hopefully, potential clients, to understand what goes on while we are in the midst of planning your event. Knowing these essentials will help you make better decisions when it comes to hiring the right vendor for your occasion.

For the first part of the series, I had to start with what I consider to be the heartBEAT of the events industry. Our DJs, being one part of what I call the “Holy Trinity” are, oddly enough, thought about last when clients begin their planning process. No lie folks, that needs to change because these are the pros get the party started and keep it lit all night! 

So, let’s dig in the crates with some of the hottest DJs in the industry and see what they have to say.

DJ Labonita

Photo Credit: DJ Labonita

As the Queen Latifah song says, “Oooh ladies first, ladies first!” that’s exactly how I’m starting this blog post! I can only describe DJ Labonita as a pistol… strong, solid, and powerful on the 1’s and 2’s! I first met Labonita at a wedding we were working that happened to be postponed from its original date due to the pandemic. I was asked to take over for a coordinator that didn’t feel quite comfortable jumping back to weddings at the moment. I can say it was a blessing in disguise because I made a new friend and event connection. I asked her what she wants people to know when looking to hire the best DJ for your event or wedding. She says “Preparation is key to make everyone, including the DJ, comfortable. Communication is also key to create the best environment.” I asked her what type of communication does she feel DJs need to have a great night? How do you as a DJ best prepare for a client’s event? “Call me, let’s talk for 20 minutes, so you can explain what [music] you like, and I can ask you questions. Give me the tools and details necessary to do my job the best I can, then we’re good to go!” DJ Labonita, with her Latin roots, has an edge when it comes to music selection. Knowing the different styles of Latin music, because of her background, definitely, helps her create mixes distinct to her brand. “Being a multi-genre DJ helps a lot!” I wanted to know if she had any pet peeves while working in the booth. “Please don’t talk to your DJs while we are working. ‘Hey what’s up?’ is cool, but not a long conversation. Please acknowledge us if we’ve done a good job for you. Say thanks, shout us out, even tip if you want! Lastly, please don’t request a song when I’m in the first ten minutes of my set. I may end up playing the song you want. Just let me work!” Realizing that song requests are going to happen, she has even implemented a way to play songs that guests at particular events want to hear. “I got a notebook and a pen, and I put it in an area close by where people can write their song requests down. Everyone is happy!” I asked her how she navigates in a mostly male-dominated profession. Her answer blew me away! “As a woman DJ, I want to know if you are you hiring me for my skills or my brand? Women in this industry are coming up and are working stronger and harder than ever. We are more prepared than men can ever be, and we are taking over!” I finished up by asking her to give my readers some advice She says “Trust who booked your DJ! Having an event planner is very important for communication, and connects us with other personnel to create the right atmosphere.”  I couldn’t agree with her more!

DJ Nutty The Champ

Photo Credit: DJ Nutty

I’ve probably worked with DJ Nutty the most out of all the DJs I know. I even hired him to DJ my own wedding, and that should tell you everything about how I feel when it comes to his skills and professionalism. So, of course, I had to get his perspective on what he wants future clients to know. “Research is important! DJs need to be able to connect with the people. Be sure to look at the resumes and reviews of the DJ you’re looking to hire.” Similarly to his colleagues, he also believes in communication. “Be committed to filling out the paperwork, like music request forms, your DJ needs you to complete before your event.” These types of forms are necessary for the DJ to know what to play and when, and acts as cues to help the night run smoothly. I asked him what he believes some new DJs may underestimate when breaking into this industry. “Some new DJs can mix but struggle with crowd connection. At any given event, you could have one hundred to two hundred people in front of you expecting YOU to make sure they have a good time! Only experience can teach you how to do both.”  Experience is super important when deciding what DJ to hire. Do they feel comfortable making announcements, can they ad-lib with a crowd? I happen to know that DJ Nutty is the king of engaging with the clients and guests alike on the dance floor. I also asked him what his major pet peeves are while working at an event. “The requests. Be respectful to the DJ doing the job.” This seems to be a consistent answer with all my DJs I’ve worked with and interviewed for this topic. I think the main issue is when song requests are made, guests are under the impression that it’s comparable to calling into a radio station. Guests, by no fault of their own, are expecting to hear the requested song right at that moment. Take note that DJs work long hours putting together playlists based on what the client who hired them listed to hear. The requested song may not fit into the particular mix the DJ is playing at that moment. Remember this before you walk up to make your song request.

DJ 6Five

Photo Credit: DJ 6Five

A DJ whose skill set is as large as his stature, DJ 6Five has been a staple in the Atlanta events industry. I love working with DJ 6Five because no matter who you are he treats you with family-style respect. I continued the conversation about what he feels is paramount in the events industry as a DJ. Again, communication is a strong theme throughout this blog. “Feedback is very important, not just for reputation but to better serve your customer. May it be a DM, shoutout, text message, or professional review, we all need it.” I switched up the tone a bit to talk about the worldwide pandemic that has slowed down our industry. I wanted to get his take on how we pros and clients alike should move during this time. “If you know you are going to a wedding or an important event, stay home for a few weeks to make sure you’re not around people who could have contracted the virus. Be honest about your health conditions to hired event pro’s so this pandemic does not affect more people than necessary.” I asked him what are some other tips you can give to our readers that are looking to hire a DJ in the future. “Always use your best judgment when looking for a DJ.” If you’re not feeling the vibe walk away, and look for someone excited about working with you. He follows up with “Book your DJ at least a year in advance!” DJs work a myriad of events monthly, and to ensure you get who you want to move the crowd, lock them in once your venue is set. As the blog has run, I had to get his pet peeves while DJing at events. “When people ask me if I have a phone charger or want to charge their phone from my equipment.” People…I love you but please stop treating our DJs like they are Best Buy, LOL. They are there to entertain and keep the crowd lit, so charge your phones before heading out to a venue. Another pet peeve of his has to do with another industry group. “Photographers, don’t get group shots on the dance floor and kill the energy during a set. Let me rock, and when the music takes a break get the group shots at that time.” It’s all about timing, and with certain events, they are working with a limited number of hours to do their job to it’s fullest. 

DJ Yotr

Photo Credit: DJ Yotr

Rounding out the list is a new DJ I had the pleasure of working with this year, literally a day before the shutdown! DJ Yotr has an amazing ear for music, and I wanted to wrap up this conversation with his thoughts on hiring the right fit. I asked him what is the best way to get in touch with a DJ people may want to hire for an event. “Social media and business email is the best way to contact the DJ of your choice, as I am always checking my emails for inquiries.” I wanted to know what’s one thing readers and future clients would be shocked to know about DJs “We are walking encyclopedias for every music reference you can think of.” Which to me is a major understatement. DJs have to not only know the genre, but BPMs (beats per minute), remixes, and more. Trust, you name it they have to know it! Following up on my questions with the previously mentioned DJs, I asked him to explain how communication helps him provide the best service for his clients? “There is no excuse why we can’t communicate today. DJs can video conference (Zoom, FaceTime, etc.) each client to get to know what they want” I definitely agree, as we have all had to pivot to meet our client’s needs while planning future events. Quarantine has most certainly made us much more aware of technology, and the best ways to use it effectively. I asked him to shell out some advice that could potentially help clients reading this blog. His tip for future clients is as simple as this “ My advice, for brides especially, don’t panic! Trust your DJ. You’ve given us the song list, we have the planner’s timeline, we’ve got this.” He continues with “Ask your DJ to attend the rehearsal, so we have a better idea of what to play when to play it, and how long (i.e. the processional and recessional). We can play the music to time it right as you’re running through the rehearsal.” I thought that was a wonderful tip, as most DJs don’t make the rehearsal and this could make the ceremony portion of the wedding run much smoother. Finally, I needed to hear his pet peeves and he gave me one that echoed what the other DJs stated, but he elaborated more on why it’s an issue. “It’s not so much that people request, but it’s the awkward song request that is completely outside of the wheelhouse I’m playing. For example, I could be playing a set of 100 BPM songs in a specific genre like T.I., Ying Yang Twins, so forth (early 2000’s) and someone will want to hear ‘Bump and Grind’ style music that totally kills the vibe. I can’t do that right away, but I don’t want to come off as a jerk. So I play it when I finish the set.” I couldn’t do anything but laugh. I want my readers to know how to read the room when it comes to music requests. This way you are guaranteed the best entertainment experience!

Wow, what an amazing way to kick off the first discussion for this ten-part series! I want to thank these wonderful DJs for taking the time to speak with me and sharing their experiences. Knowing what they need from me as a planner, helps me to better convey what you should do when looking to hire a DJ. As readers, take advantage of tips from these pros because they may help you decide who and when to hire the best fit for your wedding or special event. At the end of the day, The most important key to every event is you, your family, and friends celebrating alongside you. Yes we have had to make some changes, and we are learning how to live in this new world but one thing that never will change is the want for a good time. Please give these DJs a follow on their social media accounts linked above, and see where they are spinning from week to week. If you like what you’ve read, please give us a like and share this blog on your socials, and follow us on our socials as well! If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation.

Until next time!

Keep it Chic,
XOXO
Amaris T.

Exit in Excellence: Creative Ways to Leave Your Wedding Reception

Gone are the days of rice being thrown, apparently the birds won’t let us be great. Necessity is the mother of invention and we have definitely come up with some amazing ways to drive off into the sunset. 

Let’s look at some creative ways Newlyweds make their way out into the world, and off to start a new life together.

Sparklers

Photo Credit: USA Sparkler Company

If your reception goes into the night, sparklers are a great option for your exit and really make a big impact on your photos. A company I love to send all my clients to is USA Sparkler Company They have an amazing variety of sizes and styles to fit the look of the sparkler you want. They have incredibly fast shipping, and the customer service is top-notch! Pro Tip: Make sure you have a safe way to extinguish the sparklers, like using a bucket filled with water or sand to ensure they are completely out.

Flower Petals

Photo Credit: Snake River Flowers

I love this idea for an afternoon or garden-themed wedding. Folklore tells us that throwing flower petals in this fashion symbolizes fertility. Select flower petals that match the colors of your wedding to brighten up your photos, as guests toss them in the air, the petals will cascade around you. It’s a beautiful sight to see captured on film. Be Earth-friendly and talk to your florist about getting red flower petals for your guests to toss on your day.

Ribbon Wands 

Photo Credit : Amazon.com

A throwback to the days of old. I’m a sucker for all things Victorian era, and this is on my list of fun and swoon-worthy exits. These particular Ribbon Wands have bells on them, and when you shake them the soft fabric and ringing fills the sky signaling for a lovely couple to kiss. It's a romantic and whimsical thing to witness. 

Bubbles

Photo Credit: Wedding Wire

If you’re still able to have some daylight after your reception, bubbles are an easy, inexpensive, and clean-up free option. I mean, who doesn’t love bubbles? It brings us back to our childhood and all the nostalgia that comes with it. You can find them virtually everywhere, from your party retailer to Amazon, to Walmart. Remember, keep these out of the hands of very young children.

I hope you’ve enjoyed reading about these examples of how to supe-up your send-off. There are several other creative ways, however, these are just a few of the most popular you can do and save a few bucks. Now, please keep in mind that the venue you’ve selected may have a policy or two that may keep you from doing the send-off you may want, so be sure to check your contracts or speak with the venue management before ordering your items. As I always say, these tips aren’t for everyone, tweek and change what you want to suit your event in the best way possible. If you like what you’ve read, give us a like and share this blog on your socials. If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation.

Until next time!

Keep it Chic,
XOXO
Amaris T.

The Bridesmaid Mambo: A Wedding Party Guide

I want to start this blog with a personal situation of my own. While I was planning my wedding, I fired one of my bridesmaids. While the facts of what compelled me to make that decision won’t be disclosed, I will let you know that I am not the first bride that has had to do it. Sometimes it’s the best option for the bride to keep her sanity. My job as a planner, from time to time, is to help both brides and their lovely line of ladies (and grooms and groomsmen too…we are all inclusive here *wink*) preserve friendships and have fun times while in the wedding planning process. The title of this post really speaks volumes to the actions that must be taken during this time, because it is a dance. These can be very stressful times for a newly engaged couple, and there is a right and wrong way to convey feelings about the day to day wedding activities. 

Let’s talk about how to be the best Brides and Wedding Party during your wedding planning process!

For The Maid/Matron of Honor

Photo Credit: jacoblund / Getty Images

M.O.H.’s, make sure you take the helm the moment you are handed this title! As the second in command, it is your job to ensure a stress free environment for the bride. Set a meeting with all the bridesmaids to let them know the coming events and take ideas at that time. Have the bridesmaids come to you with issues before going to the Bride-to-be, it will say so much time and frustration. Who knows, you may have the solution to the problem yourself and the bride never even has to know. Be that sounding board that the bride needs to feel comfortable about decisions she needs to make. Some things you may need to be in charge of:

• Creating the bridesmaid social media page

• Organizing the Bridal Shower/Bachelorette Party

• Helping solidify the bridesmaid dresses and schedule alterations

• Helping with the RSVPs and registry

For The Bridal Party

Photo Credit: Emma Bauso

Hard truth time: THIS DAY IS NOT ABOUT YOU. Period. Ok…now that I got that out of the way, let’s chat. I know that we all have our personal preferences such as what colors look awesome with our skin tone, or if we lack the capability to walk well in heels. When we sign up to be a bridesmaid, we put what we want aside to show full support to the Bride-to-be. What we like may not be something that works well with her vision of the day. This doesn’t mean that your opinions aren’t important, however they may not be requested at that time. Be prepared to pay for your dress, shoes, and jewelry. If you know the financial obligation may be too much, don’t be afraid to say something. It’s best to let the bride know upfront what you can and can not do to be apart of her day, and I guarantee you she will thank you for it. Don’t criticize every little thing, don’t complain about having to wear your hair in an up-do. It’s a real honor to be asked to be a bridesmaid because you are a person the bride holds in high regard. Although some of the requests may be a bit outlandish it’s literally only for one day, so pull up your spanks and be there for your girl! 

For The Bride

Photo Credit: Kayla Renee

I, if not more than anyone, understand how much stress you and your fiancé are going to go through when planning your very special day. With that being said, please place stress where it belongs and don’t take it out on your bridesmaids. Go to the gym, and workout the aggravation. If they are your real friends (they should be if you’re selecting them to stand up with you) they will turn the world counterclockwise to make sure you have what you need to be happy. Remember, they are there to support you and not be a slave to every insane request you may have. Give your bridesmaids options, don’t take away their voice completely, and give them a chance to have a bit of fun too. An example of this is letting the ladies as a collective pick out their dresses. It takes stress off of you and they work together to make sure they all look stunning for your wedding. If you do have a request that you’d like them to follow, let them know why. You may have a sentimental reason for the request, and if you communicate to the ladies properly you’ll reduce the chances of an impending issue. Some other ways you can incorporate the bridal party to assist with planning are:

• Give each one a job. The bridesmaid with the biggest foot, have her find the shoes. One of your girls in the group a foodie? Have her select an awesome catering company for the rehearsal dinner or restaurant for an outing. 

• Have one of the ladies help make calls, or assist confirming appointments.

• If you like to D.I.Y. or you have a bridesmaid thats crafty, have them help you create your wedding favors or gifts for the wedding party (per my last blog).

To sum this up, a wedding, no matter what your role is a wonderful thing to be apart of. As a bridesmaid, the memories of how you were integral in prepping the bride and groom get down the aisle will be cherished for a lifetime. Be present in the moment as a bridesmaid, and understand the day is bigger than you. At the end of the day it’s about two people expressing their love for one another. Brides, be thankful for the women (and gents) that are in your corner and feel blessed to have a crew that has your back. Don’t take true friendships for granted, however don't allow stress and strife to enter from anyone who you truly feel may not be with you for the best intentions. Honestly, they won’t be hard to spot, and you’ll know the right thing to do when it’s time. I don’t want this blog entry to come off as negative, but I do want this to serve as more of a reality check. We are all different people with different personalities, and during these times we need to be cognizant of the goal. If everyone puts the beautiful couple in the forefront, it will be an even more beautiful experience.

If you like what you’ve read, give us a like, and share this blog on your socials. If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation. 

Until next time!

Keep it Chic,

XOXO

Amaris T.

D.I.Y. Or Why Not?

More often than not, I hear the term “D.I.Y.” or “I am really crafty!” during a wedding consultation. While I am happy that the couple (or bride in most cases) is attempting to be budget-conscious by creating certain items for their big day, time and sometimes skill set may not be on their side. The term DIY means to Do It Yourself and although this can start out as a money-saving idea it can definitely turn into frustration and more stress than you are ready for. 

So let’s talk about what’s OK to D.I.Y., when it’s not, and how to decide if D.I.Y. is best for you.

The Perks of D.I.Y.

Photo Credit: Pexels

Money-Saving

This is the biggest perk of taking on a D.I.Y. The money-saving aspect could be the difference between a couple hundred to a couple of thousand dollars depending on the project. That money can definitely help with other wedding expenses, household bills, or go toward the honeymoon!

Shows Off Creativity

It’s super fulfilling and relaxing for some to delve into a craft project they really love. To have the skill to build a centerpiece or to make a nice wedding favor for guests is a blessing. This can even become a side hustle, and turn into a viable business to bring more income to your bank account! And who doesn’t love more cash! *looking around confused* LOL

The Set Backs of D.I.Y.

Photo Credit: Pexels

Craft Knowledge

If you’re not super crafty and you’ve got it in your mind to D.I.Y. it may be time to stop thinking. I know we have all heard everything can be YouTube’d to learn the steps to create something awesome, but honing in on how to make it perfect can be a struggle. Sometimes we can bite off more than we can chew. You might be in the crafting fail so deep that you won't have time to fix it or purchase what you need for your wedding day.

Time

The second biggest issue with D.I.Y.’s honestly. I know I have probably said this in a blog or two before, but time is precious! Not knowing or understanding what it takes to make a bouquet or to make little place-cards can derail other aspects of the wedding because the D.I.Y. project you were creating was important to that piece of the day. Don’t stress more than you have to. Save the time to relax, and let the pros do what they do best.

How To D.I.Y. Right

Here are a few things you can D.I.Y. to make your wedding day more memorable and won’t break the bank:

Bottle Lanterns

Photo Credit: Simply Chic Soirées

If you drink wine like me ( or one of my best friends Jennifer…She’s a teacher…ok) you should have bottles to make the cutest lanterns. All you need is some rice lights/string lights, a Dremel, and a glue gun and you will have the cutest lights around!

Wedding Party Emergency Kits

Photo Credit: HappilyHomeadeCA

Get a cute makeup or toiletry bag and fill it with aspirin, bobby/safety pins, bandages, makeup wipes, breath mints, and all other helpful things to help your wedding party throughout the day.

Flip-flop Basket

Photo Credit: Amy Trinite

I hope I was able to better help you decide if you’re a D.I.Y. Bride or Groom. Now, as I usually say, these tips aren’t for everyone. You may really love to craft and get creative with wedding day projects, and I would never want to deter you from a labor of love. Just be cautious of your timeline, budget accordingly, and pace yourself. If you like what you’ve read, give us a like, and share this blog on your socials. If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation. 

Until next time!

Keep it Chic,

XOXO

Amaris T.

The BIG Deal About Micro Weddings

The first time I learned the word “Elopement” I was 10. I was reading Pride and Prejudice by Jane Austin. I loved reading, and it was hard to find me without a book at that age. In the story, the youngest daughter, Lydia, had run off with the mysterious Mr. Wickham and I was wrapped up in the tale of young love and romance. We find out later that it was a plan that Mr. Wickham set up to extort money from Mr. Bennet, father of Lydia (and 4 other sisters). None the less, Lydia was elated over this “grand gesture” of love…or so she thought. Elopements and their meaning have really changed over the years. Now, venues and destination locations are pushing elopement packages and micro weddings to ensure and entice newly engaged couples to still have their dream wedding, just in a smaller capacity. As their popularity grows, especially because of the pandemic, it seems to be a viable option for those still wanting to tie the knot. The hot question on engaged couples minds “Is it for us though?” We try to answer that question today.

Let’s dive into Elopements and Micro Weddings!

Photo Credit: Here Comes The Guide

Elopements vs. Micro Weddings

All over the internet, we have started to see “Elopement Packages Available” or “Micro Wedding Specialist” popping up on our timelines, but what are they exactly? I see a lot of planners and venues using these terms interchangeably, however the differences are bigger than you may think. 

Elopements:

An elopement is when a couple literally takes off to get married. Sometimes they bring a friend or two to witness the nuptials, but for the most part, that’s it. Not a lot of people know, and in the traditional sense of the word, to elope is a super personal decision the couple makes between the both of them. There’s no venue to book or any of the typical wedding elements. It’s simply the couple and an officiant. 

Micro Wedding:

A micro wedding typically involves a guest count of 20 or less. The planner or venue who has presented the package has already received set prices from the vendors involved. Minus some simple color changes to make the wedding a bit more personalized, it’s pretty much all done. Just add a couple, shake, and get married. These weddings, although budget-friendly, doesn’t give much room for customization or more personalization compared to what the couple might be looking for. 

The Pros and Cons

Pros of Elopement

• The cost is very low. Just the travel expense to get where you’re going, and maybe hire a photographer to capture the day.

• No arguments from family and friends saying how you should do this or that on your wedding day. 

The Cons of Elopement

• You’ll be missing out on family and friends who care about seeing you marry the one you love, some may even get mad about the sudden secretive marriage.

• The romance element may not be in full effect, depending on how and when you got married. While some places boast beautiful scenery as a backdrop to your wedding, some may not be so nice. I mean, do all City Halls in this country use the same decorator? UUGH, that ugly wood paneling!

Pros of a Micro Wedding

• No muss, no fuss! Everything is pre-planned, and the price for all vendors needed is packaged in one payment.

• Small, intimate weddings are more desirable due to people limiting their guest count to slow the spread of COVID. 

Cons of a Micro Wedding

• There isn’t much say so on who the vendors are, or the look you may have had in mind for your wedding. You get what is already packaged and the listed vendors can’t be changed.

• The time slots are usually very small. Typical micro weddings are only a few hours versus the typical 5-6 hours of a regular wedding and reception.

How To Do It Right

If you have thought about forgoing the regular wedding route, I suggest (if the budget allows) to do either one of these options as a wedding/honeymoon in one. The Destination Wedding can be lower in cost than a traditional wedding, and just like a micro wedding package, everything is right there for you. Unlike a micro wedding, you will have a bit more say-so over cake flavor, flower choice, and other wedding planning decisions. You can still invite guests, but it’s up to them and their finances to be able to make it to your destination of choice. You can even have your wedding during the week to save money because while on an island, where you would mostly see the destination wedding setting, every day is a vacation day! The pricing can be cheaper during the week, unlike the popular weekend request. If I didn’t have such a large family, I would have definitely gone this route for my wedding hands down! All in all, this is a great way to have the best of both worlds, just make sure your passports are up to date and enjoy!

I hope I was able to better help you understand the differences between these popular styles of weddings. Now, as I usually say, these tips aren’t for everyone. Your wedding may require more or less in the planning process. Remember to take your time, and do your research to see if these options are right for what you and your fiance are looking for. If you like what you’ve read, give us a like, and share this blog on your socials. If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation.

Until next time!

Keep it Chic,

XOXO

Amaris T.

JUST SAVE IT! Savvy Spending For Your Wedding

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Every day I receive questions from couples about items they think they need for their wedding day. A lot of them are really great and creative ideas…some not so much. I am dedicating this blog to you good folks who might be overthinking these things a bit. I want you to know that all of these things aren’t necessary to make your wedding day beautiful. Savvy spending is super important to planning, and knowing the correct items to spend your hard-earned dollars on could keep you out of the red.

Let’s go over what NOT to buy for your wedding day.

Super Large Wedding Cakes

Photo Credit: Pintrest.com

Cake…my arch-nemesis. I have a love/super hate relationship for over the top wedding cake. I guess you can say it makes me biased, but I would not be doing my due diligence as a planner if I didn’t talk about cake. Don’t get me wrong, I love cake, but huge wedding cakes are a wasteful option for a couple to spend money on, especially if you have a smaller guest count. Think about it folks, we have cocktail hour with appetizers, then a reception with at least 3 courses, then regular beverages. Trust me, half of your guests won’t want to eat dessert after all that. So, you have this big ol’ cake that looks amazing during the reception, and whatever isn't eaten has to be tossed out. Don’t get me started on saving the top layer for your one year anniversary, it never comes out tasting as good. LOL. If you’re not leaving for your honeymoon right away Save the top layer for after dinner the next night because I can assure you you won’t even have a chance to eat it during the reception!. I recommend having a 6-8 inch cake to cut for the reception, and then do an assortment of cupcakes for your guests to take home. I personally love the idea of getting some small boxes from the baker or from Amazon.com for your guests to transport their dessert in. That’s less cake you have to worry about getting trashed and your guests will love it.

Expensive Save the Dates

Photo Credit: Brides.com

Save the Dates are a great way to let your guests know to do just that, SAVE THE DATE! With that being said, don’t believe that you have to take super dramatic engagement photos to have displayed on an informal invite. If you have the time and cash to do it, rock on! A super cute and simple Save the Date is also just fine to use to alert people of the incoming wedding invite. I always recommend that you send the save the dates out after you book your venue. I would spend the extra on making that Save the Date magnetized. That way, people can take them out of the envelope and BAM right on the fridge so they don’t get lost. I don't know where anyone else places their Save the Dates, LOL, but all of mine go right to the one place that I and the hubs go to equally…the kitchen!

Invitations With Multiple Inserts

Photo Credit: Wedding Invitation

With the growing popularity of the wedding website, long gone are the days for the need of an RSVP card, the meal selection card, and so forth. Save the extra stamp and money on the extra paper inserts, and send the invite with info on how to get to your wedding website online. Apps like Zola, and Wedding Wire are free and easy to use. You can easily track your RSVPs, add your registry, post info about hotel stays, and any other information you need to get to your guests with ease. You can even send web links o your family and friends in case they lose their invite. It’s just a more efficient way to get everyone together.

Guest Personalized Favors

Photo Credit: personalizationmall.com

I love a cute wedding favor, but Thomas, Angela, William, and any of your other guests don’t need a wedding favor with their name on it. You can keep favors low cost and personalized with you and your fiancé’s name and wedding date. Popular favors gifted at weddings are stemless glassware, candles, or candy tins. I think it’s totally appropriate for you to have something personalized as a gift for the bridesmaids and groomsmen to say thanks for being there for you, but beyond that, it’s not necessary for everyone to have them.

Programs

Photo Credit: Ann's Bridal Bargains

One of the biggest waste of paper EVER! I can not begin to tell you how many programs I have picked up off the reception floor. Let’s just say if I had a dollar for each one I collected, I’d have a couple thousand dollars. Although programs are nice, people honestly don’t read them or care as much about them to carry them around. Remember, info like this can always be posted on the wedding website you’ll create to share info with your guests. The best thing about the site is you’re not limited on space, and you can create as many pages as you want to make sure your guests know all the details for your nuptials. 

I hope I was able to set your mind at ease about items you don’t need for your wedding day. Now, as I usually say, these tips aren’t for everyone. Your wedding may require a program or invitation suite and that’s totally fine. As a planner, I am here to reassure you should you be a budget-conscious bride or groom its ok to cut corners in these areas to save cash. It’s your day, personalize it to the way you want it. If you like what you’ve read, give us a like, and share this blog on your socials. If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation.

Until next time!

Keep it Chic,

XOXO

Amaris T.

Where’s The Beef? Plated/Seated vs. Buffet Battle

If you read the last installment of The Weekly Chic, it was all about reception seating arrangements. Part of the discussion was explaining how seating guests properly would help inform the caterer to know who has what meal. As a response, I received a few questions from readers asking “Well, what if I don't have a plated/seated meal?” and “What’s better, buffet or plated, and why?” So, I got on the phone and called my new friend Chef Lola Daniels, owner of The Colour of Love. Chef Lola’s slogan, “Unpretentious Food. Unique Perspective!” definitely shines through when she talks with me about how to end the age-old debate and determine what might be the best option for you when it comes to your reception service. 

The Chef’s Preference

We started off the conversation with the most asked question from the readers. As a Chef, what does Lola prefer when it comes to reception catering? She prefers the seated/plated option hands down. “It gives me a chance as a chef to be creative, and put art in front of a guest.” It’s also much easier logistically to serve guests because there is much less commotion and movement. Another plus is a much more recent concern due to CoVid. You don’t have to worry about dinnerware being touched by others, or being in a line close behind 10 other people.  

When it comes to wedding planning, Chef Lola wants brides and grooms to consider their budget timeline, and understand why placing catering at the top is so important when considering costs. “Brides and grooms always place food at the bottom of the planning list. It’s going to be a long day and people gotta eat, you know!” This was super odd for me to hear, however, I imagine that she gets a ton of clients that come to her on their own without a planner. So, my wonderful readers, I want you to picture a triangle. On each corner see these words: Venue, Catering, Entertainment. This is what I call the “Holy Trinity of Events”, and these options should definitely be locked down first. Remember them for every style event, and even if I am not with you, you’ve got the main 3 things people remember about amazing events and weddings out of the way.

Photo Credit: Lola Daniels/The Colour of Love

Budgeting Matters

Although Chef Lola prefers seated/plated, she sees absolutely nothing wrong with doing a beautiful buffet. It is definitely a budget conscientious option to consider, and it gives your guests several selections to choose from. “Everything doesn’t have to be Filet Mignon. Don’t be afraid to downscale, because even simple foods can have an elegant touch.”  Some examples she presented were what she calls her “Backyard BBQ favorites, stepped up a notch”. Serve meatballs at cocktail hour, but instead of plain old ground beef, substitute the protein for succulent ground lamb. Mac and Cheese is always a hit but instead of using cheddar, opt to make it with gruyere or even add lobster. “These can be made at large quantities, and everyone loves them!”

Photo Credit: Lola Daniels/The Colour of Love

The Pros and Cons of Each Style

There are a few other points Chef Lola wants you to think about when deciding how you will feed your guest at your wedding reception. 

Pros of Seated/Plated Dining:

• Specialty requests like Vegan/Vegetarian options for a small select group of people can be made for less because items for these meals won’t need to be bought in bulk. 

• Seated/Plated gives a more luxurious look and feel for your reception. It’s a VIBE!

Cons of Seated/Plated Dining:

• It is more costly due to the staff needed to handle the higher guest counts.

• Creating some plates can be taxing, as some catering choices may not look the same or as nice as others.

Pros of Buffet Dining:

• It’s easier to budget because catering will buy in bulk, and that results in lower costs. It also cuts prep time.

• The display table can also be designed to match the theme/decor.

Cons of Buffet Dining:

• Food temps can vary due to the steam in chafing dishes. Food can become overcooked or become cold faster because of the consistent lifting of lids.

• Waste becomes much more likely because of the amount of food left over. If your guest count drops because of no-shows, then that food is not going to be consumed.

The Heavy Hors d'oeuvres Debacle

Photo Credit: Lola Daniels/The Colour of Love

It is a common misconception that serving heavy hors d’oeuvres rather than a full meal at your wedding reception is cheaper in cost. A lot of people think that if you have smaller/tiny food options, you’ll have a lower price. This could not be farther from the truth and could cost you more money than serving a typical dinner in the long run. Nobody I know only gets a few chicken wings and mini bruschetta, and only decides to make one trip to the buffet table…NOBODY! Chef Lola couldn’t agree more! “These are typically stackable, one bite options designed to be easy to eat while moving. The more you move [dance] and drink, the more you will want, and that could become costly. Her rule of thumb is this: “If your wedding/event has over 50 guests, is longer than 2 hours, and has a dance floor, just don’t do it!” 

What to Avoid

I asked Chef Lola what should our readers watch out for when searching for the right caterer. The first thing she says is “Watch out for the ‘name-dropping’ catering companies. Just because they may know and worked with a celebrity or two, doesn’t mean they know food. I don’t care if the Dalai Lama had it, it’s still nasty!”. Make sure you have a tasting and know what that particular chef specializes in. They should work with your palette, and play with the flavors you love. It’s your day!

The next thing she says to watch out for is the decor up-sale tactics. “I don’t do table decor, I leave it to the planner or decor team to design the tablescapes. Caterers should only focus on the tableware and the food.” Chef Lola typically outsources design with planner partnerships she’s developed over time. The less she has to think about how the table looks, the more time she has to concentrate on amazing flavors for her clients.  

Photo Credit: Lola Daniels/The Colour of Love

To wrap up, I am so excited to share that Chef Lola has just launched a Featured Chef Series! Each week, 12 guests will be invited to take part in a delicious, curated event hosted by a private chef. The featured chef of the evening will select a piece of art, and present 6 stellar courses inspired by that specific piece. Each guest can bid on the art, and all proceeds go toward the LGBT Marriage Club, a nonprofit dedicated to support LGBTQIA+ marriages. 

I would like to thank Chef Lola Daniels for joining me on this blog topic because I want all of you to make the best decisions for the best event experiences. I definitely learned a lot about catering, and I got rather hungry talking about all the amazing food! To learn more about Chef Lola and The Colour of Love, follow them on IG @thecolouroflove_atl and on Facebook @TheColourOfLoveATL. If you like what you’ve read, give us a like, and share this blog on your socials. If you’re getting married or have an event to be planned, be sure to contact us today for a free consultation.

Until next time!

Keep it Chic,

XOXO

Amaris T.

Have A Seat: A Guide To Seating Your Wedding Guests

I was with my clients last Monday night helping them sort out the seating chart for their upcoming wedding this weekend. As I was jotting down what cousin would go to which table during the reception, I thought to myself that this would be a great topic to write about! Seating tips for my readers who might be getting ready to do the same task.

Let’s take a look at my tips on wedding seating.

The A, B, C’s To The Seating Chart

It’s really as simple as A, B, C! This scale never fails, and it is the perfect way to get everyone seated without pulling your hair out. As you can see, I  have color-coded the tables for you to see exactly what I mean. When I work with a client, I go to my local print shop and blow up the floorplan to jot notes on. Try it for yourself! 

A = ALL the people in your wedding party

This section is designated for Bridesmaids, Groomsmen, Parents, Grandparents, and all the other important players on your wedding day. A good way to think of it is anyone who is at your rehearsal will be in this section.

B = Best of the friend group and close family 

This section is designated for family and close friends but were not involved in the wedding. They have a great vantage point in that area.

C = Coworkers (or those Cousins that don’t act right, LOL)

Now, as I said in a blog prior unless you have a small office, I don’t really like inviting coworkers. When I did the 9-5, I worked in a super small team of 4 (including myself). To be frank, looking back I wish I didn't invite 1 of the 3 that came. My though process was it would be too much drama NOT to invite the other coworker. If you only want to invite a few of your work folks, make sure you do it on the low. Ask the friend group at work out for happy hour, and hand them the invites there at the bar. Remind them that they are the chosen ones, and request that they don't talk about the wedding around the water cooler.

Different Ways To Seat Your Guests

There are three popular ways to let your guests know exactly where they will be sitting at your reception. While they are the most popular, they are not the end-all, be-all. There are so many creative ways to show folks where to park it, as long as you have something available for your guests to navigate the tables you’re good to go!

Seating Chart Sign

Photo/Design Credit: Woodland Custom Design

This is a large sign strategically placed near the reception area. It is usually grouped by table number, and the guest names are listed below each number. I’ve seen some super creative ways to make these large charts. The most common is on thick foam board from a print shop or store. Some others use mirrors, acrylic, old doors, windows…you name it! 

Pro: You only need one print (should you decide to use a print shop or etsy), and you save paper.

Con: It can cause some serious “bottlenecking” and you’ll have a crowd of people around the sign trying to see where they go.

place Cards 

Photo Credit: Simply Chic Soirées

Design Credit: Sweet Luxury Events

These are seating cards with the guest’s name placed at each place setting. It can be combined with the use of the seating chart sign. Options of this is a simple tent card or go super fancy, and have the names of your guest scribed in acrylic. 

Pro: This is great if you are having a seated/plated meal. It’s a much more detailed way to inform the catering staff who had salmon, steak, or a vegan meal.

Con: You could have a lot of folks walking around looking for their name, instead of just taking a seat at the designated table. It can cause a bit of a delay for the reception.

Escort Cards

Photo Credit: Fat Cat Paperie

Hands down my favorite option, as the escort cards are placed near the entrance of the venue. When your guests arrive, they take the card, and well before the reception starts they already know where they are seated. Should you have the seated/plated option rather than a buffet, you can have their meal of choice printed on the opposite side so they are assured to have the correct meal. (Plus you’ll absolutely know who hasn’t arrived prior to the reception, and if applicable, potentially take that food home.)

Pro: Easy seating as long as you have the table numbers clearly displayed

Con: Buying the paper, or going to the local print shop to make the cards. That’s the only con I have *shrug*…hence my fave!

Plus One Or Just One

Photo Credit: Martha Stewart

This is always a tough conversation with my clients. To allow guests to bring a plus one or to kill the option altogether. I have never been an advocate for the latter, but this can and will affect your seating in a major way. Personally, I know more people who are in a couple than not. So how do we brighten the grey area? In my opinion, here’s the best way:

Anyone married, engaged, or in a serious relationship may be allowed to bring a plus one. Anyone else must come unaccompanied. 

Is this an idea I like, to be honest, no. I’m a super social person but some people are not, and some may not be too good at getting to know new people. There’s also a safety factor we have to think about. As an Army veteran, I do believe there is safety in numbers, and I like the “buddy system”. These are just MY reasons, and while I’m not a fan, that doesn’t mean these are good reasons to double your catering budget. You have to do what is best for your wedding day, and only you and your fiancé should be the one to decide how you will accept the RSVPs. No matter what, my golden rule: Once a guest RSVPs, or the deadline hits NO “PLUS” CHANGES. As a guest, you should definitely let the couple know if you or your plus one are not going to be able to attend in the most time possible.

Caveat here:

OK…so at my wedding I did not have a seating chart, however, my Husband and only I had two large groups and that’s about it. Our families, and our combined military family, with a sprinkling of friends. We all knew who was coming, and we had plenty of seating. It worked out fine for us, but I never would recommend that to one of my clients especially if you are working on a smaller budget or have a small venue with limited seating. 

I hope I gave you seating tips that will help get your guests in the best seat for your wedding day. Remember, this is just a guide to help you decide what seating method works perfectly for you. FYI, don’t freak out if people swap seats during the reception. It will happen, it’s not a big deal…breathe…repeat…it’s not a big deal. Good Job!

Until next time!

Keep It Chic

XOXO,

Amaris T.

Wedding Prep Tips For Stress Free Planning

Hey there my Chic readers! I’ve gathered some super helpful tips to get you started and keep you on the right path during your wedding planning process. Even the simplest of ideas can slip your mind when planning, and these easy tips can really save you time and money.

Let’s take a look at my 5 top wedding prep tips!

Create A Wedding Email

You’re calling around to different venues, catering companies, and other vendors for your wedding. The perfect quote was sent to you from a vendor you love via email, and you can’t find it because you haven’t cleaned out your email since 2017 ( I’m guilty too! LOL). Keep yourself from having to search around insurance emails and furniture club spam by creating an email specifically for your wedding. It’s a great way for you and your fiance to keep a paper trail to track all the vendor quotes, appointments, and correspondence organized.

More Time Is Fine

Giving yourselves a good 8-12 months to plan this perfect day is essential to budgeting. The more time you have to plan, the more time you have to space out payments and catch errors that can be easily solved without causing a big mess on the wedding day. You also prevent yourself from having an incredibly long list of things to handle the last few months before your wedding. More time also gives you the opportunity for more options, and that could also give you leverage when selecting vendors for your wedding.

Scope Out The Local Hotels

Once you’ve locked down the venue, it’s time to secure the hotel you and your guests will stay at for the big day! Make sure you know how many rooms you can get in a block before attrition. Hotels typically grant you between 10-15 guest rooms before you are charged a percentage for unbooked rooms. The sales team at each hotel should be able to inform you about their specific policy before you secure your room block. A few things I also look for are:

• Proximity to the venue, because you don’t need folks to get lost on the way to the wedding.

• Ratings. Nobody wants to be uncomfortable, especially when visiting a new city.

• Amenities. Free WIFI, breakfast, pools, the more the better ( I personally love a swank and sociable lobby bar ).

• Points! If you can get points from every room booked that is a BIG PLUS!

Don’t Plan To DIY Everything

When I tell you that I completely understand the need to save money when planning a wedding, I hear you. However, I need you to understand that the second most important currency during the wedding planning process is time! If you spend all your time making your invites, favors, and centerpieces you may not have time to make sure something more important is handled. Although DIY projects can be fun they can sometimes overwhelm you, and may not even turn out how you wanted which can result in needless spending. Creating a realistic budget at the beginning will help you decide how and when you can put those DIY skills to use. So, as I always say, save time and spend the money to save yourself the frustration. The aggravation just isn’t worth all the rogue glitter. The glitter stays FOREVER!

Check For Popular Blackout Dates

Ready for a true story? Last year in August, some friends and I made plans to go out to a popular restaurant here in Atlanta called Trader Vic’s located at the Hilton downtown for a birthday celebration. Well, the night we planned to go just happened to also be the first night of Dragon-Con. For those of you who don’t know what Dragon-Con is, just know it’s the largest convention in the world focusing on science fiction & fantasy, gaming, comics, literature, art, music, and film. To our surprise, the opening night party was held right at Trader Vic’s! After a few hours, we got to eat and really enjoyed ourselves looking at the people dressed in amazing costumes. We even got a ton of pics with some of the convention-goers too. Now, even though this wasn’t one of my client’s wedding weekends, this could have been a disaster for any wedding scheduled. So be sure to check dates in your city, and verify those big conventions, popular concerts, or any event that may draw a large crowd doesn’t have the potential to land on the day of your wedding. To keep costs and time delays down due to high traffic volume, save yourself the headache and select a new date.

Sidenote: If you want an amazing Mai Tai head to Trader Vics!

Yes, this is actually me (well…my forehead) at the Hilton last year!

There’s so much more I’d like to share with you, but I have to stop at 5…I don’t want you to get bored. Wait! Who am I kidding? If you read The Weekly Chic then I know you’re here to learn, and hopefully are gaining the most knowledge for your wedding or event. So if you want to know more, contact me and let me help you with all of your wedding and event planning needs.

Until next time,

Keep it Chic

XOXO

Amaris T.

Not to worry...It's not rude! 5 Common Wedding Etiquette Questions Answered

To request, or not to request—that is the question. Over the years, these types of questions come up from time to time as my clients and I are preparing for their wedding day. Depending on your lifestyle, there may be things that you and your Spouse-to-Be specifically want (or don’t want) that may be outside traditional norms. Well, not to fear, because I am here to set your mind at ease. If no one else tells you, here it is: IT’S NOT RUDE! It’s all in how you say it, and not necessarily what you say that will make the best impact for your request.

So exhale, and relax. Here are the 5 most common questions I get about wedding requests and etiquette.

How Do We Request Cash Instead Of Gifts?

Money, Money, Money! Who doesn’t need more of it, especially while planning a wedding? If you don’t mind, I will use my own personal wedding experience to explain how to request this properly.

My Hubs and I had lived together for quite some time before getting engaged. We already had a lot of furnishings and necessities when we bought our first home during our engagement. We didn’t need the typical gifts like bath towels, dishes, or items you find on a registry. So, on our wedding website, we explained to our guests that we would like a monetary gift to help pay for our honeymoon. IT WORKED! People totally understood because most of our guests had known both of us for years, and knew we were planning our honeymoon to take place the following summer. Giving people a good explanation as to why you don’t want traditional gifts helps them make the best decision on how much to give. Keep in mind, good wedding etiquette says you should never indicate you want money (or any particular gifts for that matter) on your invitation. Leave that info and similar for your wedding website.

Other ways you can express that you would like cash:

• Use and online wedding registry like Honeyfund on your wedding website to easily have cash deposited into your account.

• Have your family and wedding party help spread the word.

• Make sure you have a card box that can be easily located at the wedding.

Do I Have To Invite All My Co-workers?

Unless you work in a small office, or with a small team, I am usually not a fan of inviting co-workers. Any additional drama that can be avoided when wedding planning, should be! This group is called the “C list” for a reason. The A list is Family (and friends you consider as such), the B list consists of close friends, and the C list is for Co-workers…aptly named. This group should be saved for last to be sure all the family you want to invite can make it. I would definitely say if you are looking to invite co-workers, only invite those that you hang out with outside of work, and keep the invitation hand-off on the low! I would invite your work BFFs out for drinks, and hand the invite to them with the knowledge that only those few were invited. Politely remind them not to share your big day news around the water cooler to contain awkwardness in the office.

How Do We Say “No Children Allowed” For Our Wedding?

If you or your Fiancé don’t have children, then having them attend your wedding may be a bit much for you to handle. Kids, although adorable, can also be a budget buster! Adding them increases the guest count greatly, resulting in needing a larger venue. It may also mean adding a whole other menu to your reception. I mean, I love a good chicken finger, but not so much to add $20 more per head! Here are some ways to say leave the kids at home:

• '“Please note this is an adult-only celebration.”

• “We respectfully request no children under the age of 16 at the reception.”

• “Due to the limited space, adults only please.”

I do tell clients to add any of these phrases tastefully at the bottom of the invitation, or on a physical R.S.V.P. card.

How Do We Ask Guests Not To Take Pics During The Ceremony?

You’ve hired a photographer because you want your wedding day to be reflected in the best way possible. All your good angles will be caught with an amazing HD lens, you will see how your dress glows at sunset, and the way your Fiancé smiles at you when saying your vows. Sometimes the candid shots from guests workout, and they can catch some wonderful moments between you and your new spouse. The last thing you need is someone snapping a shot of you in pre-sneeze mode, or awkwardly adjusting your dress pants. Some great ideas to stop the sideline snaps are:

• Add it to your wedding website! This gives people time to absorb your request not to take or post photos on social media.

• Post a sign near the ceremony saying “Welcome to Our UNPLUGGED Wedding!”.

• Ask the Officiant to remind your guests before the ceremony starts not to take photos.

We Don’t Drink, Should We Still Have A Bar?

It’s totally possible to have an amazing wedding without having a bar. If you don’t drink, there should never be a problem with your guests understanding that you are intending on having a “dry wedding” because the celebration is in the nuptials. There are many other reasons why couples may be questioning if they should have a bar at their wedding. One reason can be that the cost of alcohol can be a bit much for their budget when considering the guest count. Another reason could be that the venue requires you to have additional security if anything other than beer and wine is served. While I don’t believe there is a right or wrong answer to this question, I am just a bit more in favor of having a bar, because I am simply a sucker for a great party. Here are some options to try if you want a bar and the budget may be getting thin:

• Limit the bar selections to beer and wine only.

• Serve a specialty cocktail that’s popular with everyone, like Margaritas, but offer different flavors.

• (And my fave) Have a Stock the Bar Party! This is great for couples who want the full bar, but want to conserve funds. I love doing this as an engagement party because instead of getting standard gifts, each guest brings a bottle of their favorite wine or alcoholic beverage to serve at the wedding. If you don’t want to keep the alcohol, make cute tags to put on the neck of the bottles and the guests can take their bottles home. If bottles are opened, please remember to put them safely away in the trunk of your car!

Bonus: Should We Make Our Guests Wear Masks?

Due to CoVid, this is a new concern for not only the couple but for invited guests as well. Venues and vendors alike have all adopted new safety measures to ensure that all involved are as safe as possible. It’s important to remember that there is a lot of movement at weddings. Guests head to the venue for the ceremony, then to cocktail hour, then to the reception, and it’s hard to eat and drink with a mask on for obvious reasons. I have said to all my clients, I would not make masks a priority, but an option to anyone who may be uncomfortable. My last two wedding clients gave cute masks and sanitizers as small gifts at the entryway to their ceremony. Those who wanted it could grab one at their convenience. This way, no one feels obligated or shunned for their comfort level choices.

Top: Coleman Wedding ‘20

Bottom: Joseph/Jackson Wedding ‘20

I hope I was able to help you decide the best ways to communicate some of your wants and needs to your wedding guests. At its core, clarity is key for a successful wedding (and marriage). For information on how we can help you plan your wedding or any upcoming event, feel free to contact us to get started.

Keep it Chic!

XOXO,

Amaris